Trinity Baptist Church Data Protection Privacy Notice
This Privacy Notice explains the personal data we may collect about you when you contact us, either as a consequence of completing paper documents, engaging with us through social media or completing forms on our church website, or. You may have contacted us by telephone or email and we have recorded some personal details in order to answer your query and get back to you. This Privacy Notice also explains how we’ll store and handle that data, keep it safe and your rights.
What Information Do We Collect and Why?
Personal information might include your name, postal address, phone number and email address. If you have applied for a staff or volunteer posts with us or are employed or have been employed by us, there will be other relevant employment details such as references, application forms and bank details for payment purposes and other documents required to obtain DBS clearance. You may have set up regular financial giving to the church and we will hold details of standing orders or bank details for electronic payment purposes. We have a number of activities for children and young people and hold the minimum information we need including the age of the children and next of kin, medical information and/or emergency contact details. The information we collect is either needed to answer your enquiry or is used in connection with specific activities, such as distribution of newsletters, details of church activities, registration or Membership requests and financial reports. Church Members also receive agendas and minutes of Church Meetings. You do not need to disclose any personal information to browse our website.
How Long Do We Keep Personal Information?
Whenever we collect or process your personal data, we’ll only keep it for as long as is necessary for the purpose for which it was collected. At the end of that retention period, your data will be deleted completely. Other information, such as Church Members’ details, will be retained indefinitely unless a request is made by the subject for it to be erased.
Updating Your Information
From time to time we will ask you to confirm the accuracy of the data we hold about you and at the same time will ask for continuing consent to hold it.
Using Your Information for Marketing
The information we collect is used to enhance communications for distribution of newsletters, emails or provision of financial reports, etc. If you advise our Data Protection Officer that you do not want to receive this information, your contact details will be retained but not used for this purpose.
Sharing Your Information
We never sell or share your information to other organisations to use for their own purposes. We will only share your information if: â–ª We are legally required to do so, e.g. by a law enforcement agency legitimately exercising a power; if compelled by an order of the Court; or, where the church has a duty to report to relevant bodies concerning the protection of children and adults at risk. â–ª We are working with a carefully-selected partner carrying out work on our behalf and if they have signed a contract requiring them to abide by the requirements of the Data Protection Act; by contract, such third-parties are expected to treat your information as carefully as we would. Such instances would be infrequent, and the data would only be used for the purpose it was supplied.
Storing Your Information
We place a great importance on the security of all personally identifiable information. Only authorised personnel have access to your information. Personal information is either stored in locked cupboards or held on computers with password protected access. All emails containing personal information are password protected and can only be accessed by authorised personnel and the intended recipient. Authorised users of our computer systems are instructed that it is their responsibility to keep passwords confidential and are not to share them with anyone. Passwords are updated on a regular basis. All authorised persons are expected to abide by the terms of our Data Protection Policy.
Your Rights
GDPR/Data Protection Act gives you certain rights over your data and how we use it. These include:
• The right of access to personal data Trinity Baptist Church holds about you
• The right to have inaccurate data corrected
• The right to have data deleted, subject to certain conditions
• The right to object to processing
• The right to restrict processing for direct marketing
If you wish to exercise any of these rights, please contact our Data Protection Officer.
Our Data Protection Officer is our pastor Wayne Clarke.
You can call him on 0161 230 6466 or email pastor@trinitybaptistgorton.org .
You also have the right to complain to the Information Commissioner’s Office.
Please visit www.ico.org.uk for further information.